Since 1907, the Royal Society of Tropical Medicine and Hygiene (RSTMH) has been dedicated to improving tropical medicine and global health. Through our network of members across the world, we facilitate research, share knowledge, guide lifelong careers, and drive impact.
As a respected Society at the heart of the tropical medicine and global health community, we connect people and organisations who work, or are interested in, these areas. We’re an independent organisation and have a unique role in convening diverse stakeholders from many sectors and disciplines.
We play a role in all stages of global health practice from initial research and development, publication and showcasing, implementation, debate, and impact.
Our work includes funding and disseminating multidisciplinary research through peer-reviewed journals and a calendar of meetings and events. We provide grants for UK and international research and travel scholarships, as well as awarding medals for excellence in practice and to recognise emerging talent.
Thanks so much for deciding to apply for this role, to support RSTMH and our work. The job description is below.
Job title: Meetings and Events Manager
Reports to: CEO
Hours of work: Full time, office based
Salary: Circa £36k, depending on experience
Job type: Permanent
The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a Society of over 1,700 members from 100 countries, who work in, or are interested in tropical medicine and global health.
RSTMH organises and participates in events as a crucial way of showcasing, discussing, and debating key areas of tropical medicine and global health research and practice. Our range of events are wide. We deliver educational conferences and webinars, social events, research meetings for early career professionals, and high-profile debates and discussions. They happen across the UK, and increasingly around the world. Our events add to the impact of our work in tropical medicine and global health, but also raise funds to allow us to continue our work as a charity.
The Meetings and Events Manager has responsibility for developing and delivering the RSTMH events plans within the overall strategy and budget of RSTMH. The role requires an able self-starter who is excited by the prospect of overseeing such a broad range of meetings and events. The candidate needs to have excellent communication and relationship building skills, and to be organised, flexible with a great attention to detail. They should be as comfortable executing and developing an events strategy, negotiating sponsorship, and managing all the logistical aspects of the events programme. In addition to our own events there are several partners that provide event opportunities and helping maximise these opportunities is also the responsibility of the events manager.
· Responsibility for the execution of the events strategy with a focus on expanding global reach, supporting careers, and improving the financial position
· Managing events from conception to completion - delivering events to the highest standard to meet their objectives of success – quality and cost effectiveness
· Represent the team on the Meetings and Events Committee, optimising meetings including setting agendas, writing minutes, liaising with the Chair
· Identify, appoint, and manage Scientific Chairs, Committees, and Sub Committees to generate event content, reach new audiences and sponsors.
· Responsible for the income being delivered from ticket sales, sponsorship and other income streams linked to meetings and events
· Responsible for the income and expenditure budgets and monthly reforecasts for our meetings and events, and ensuring accurate financial record keeping
· Supporting and training colleagues to run meetings and events virtually
· Working with the team to develop all event materials – physical and digital
· Work with CEO to identify sponsors, develop proposals and negotiate income
· Producing comprehensive event briefings for speakers, team, and Board
· Supporting and attending events, sometimes out of office hours, in and out of the UK
· Working with the team and Committees to identify prospective speakers and audiences for our events
· Evaluating and reporting on the success of each event and considering areas of improvement
· Ensure up to date event information is publicised on the website and on other RSTMH channels
· Responsible for venue and supplier contract negotiation and management
· Line managing volunteers and interns where required
· Work with the team at RSTMH to develop and implement a marketing plan for events
· Manage all event enquiries, from external and internal stakeholders
· Liaise with and manage relationships with event stakeholders internally and externally, including suppliers, members, committees, Board, speakers, sponsors, exhibitors
· Work with the Membership Manager to maximise the engagement of event attendees in RSTMH’s work, and conversion of events attendees to be members
· Develop processes to ensure we capture all data from events, through our CRM
· Ensure efficient processes exist for ticket sales, paying expenses and invoices
· Passion for RSTMH and our work
· Professional and articulate
· Degree level education or relevant proven work experience
· At least 3 years proven track record of managing and delivering successful national and ideally international events
· Experience of running virtual events and webinars, with knowledge of variety of platforms
· Strong project management and organisational skills
· Evidence of working with events committees and managing suppliers to deliver events
· Numerate with budget management experience including forecasting, and planning
· Experience of drawing up and managing third party contracts for events
· Excellent problem-solving skills with a proactive approach and mind-set
· Excellent communication skills, both written and verbal
· Brilliant time management and task prioritisation skills
· Evidence of working with team, and board members
· Line management experience desirable
· Meticulous attention to detail
· Can do attitude to take ownership of events
· Relationship building skills, being able to inspire others and bring them with you
· Passion for RSTMH and its work
· Reliable team player – able to identify areas of interaction with other activities of our work, and able to work with team to increase success
· Willingness to work unsocial hours as required, and to undertake travel outside of London and the UK, with reasonable notice
· Working with a CRM system and perhaps other databases
Please apply by filling out the form and uploading your CV, by 17:00 on 30 September 2022. We may review applications as and when they come in, and may close the process early if successful, so would urge early applications.
Royal Society of Tropical Medicine and Hygiene Global Assessors Application
Thank you for your interest in becoming an assessor for the Royal Society of Tropical Medicine and Hygiene (RSTMH). This role will assess entries to our small grants programme, and abstracts for our events.
Since 1907, RSTMH has been dedicated to improving tropical medicine and global health, working with and through our members based in over 80 countries. We do this through funding and disseminating multidisciplinary research through grants awards programmes, peer-reviewed journals and a calendar of meetings and events.
We are currently looking to extend our global network of assessors to represent all areas of knowledge and experience of tropical medicine and global health required to assess such a broad range of potential research.
Main duties and responsibilities
As a global assessor for RSTMH, you would be asked to review submissions for our small grants, travel scholarships, event abstracts and possibly other RSTMH activities.
We would provide all resources needed to carry out assessments using our online platform Submittable and would support assessors with other resources needed. We would hopefully also try and provide a platform for assessors to network with one another, making new contacts.
We would like global assessors to:
· Have sufficient knowledge to be able to provide a robust review of applications
· Have a good understanding of RSTMH and our work
Being a global assessor will hopefully strengthen your own personal development and we will look into ways to formalise this. You will be seeing research ideas and concepts at the start of their journeys and be able to help improve research practice. Your work will help encourage and inspire the next generation of researchers and professionals in global health. RSTMH would provide references for global assessors and would recognise their work and support whenever possible.
The Royal Society of Tropical Medicine and Hygiene Country Ambassador application form
Thank you for your interest in becoming a Country Ambassador for the Royal Society of Tropical Medicine and Hygiene (RSTMH).
Since 1907, RSTMH has been dedicated to improving tropical medicine and global health. As a respected society, our members are at the heart of the tropical medicine and global health community, and with them we play a role in all stages from initial research, implementation, debate, through to impact. Our overarching ambition is to save lives and improve health around the world through increased access and improved equity in healthcare.
We bring together researchers and professionals from all sectors to understand the current position of tropical medicine and global health, and the challenges which exist that hinder their progress. Our work includes funding multidisciplinary research and disseminating it through peer-reviewed journals, as well as through meetings and events. We also bestow medals and awards to recognise excellence in practice and emerging talent.
We are currently looking for a group of Country Ambassadors; volunteers who can help us ensure the relevant individuals and organisations in their country are aware of our work and activities. We want researchers and professionals to be aware of the ways RSTMH could help them progress their careers and showcase their work. We also want to ensure their knowledge and experience is represented in our networks, and part of the impact we can achieve.
The role of the Country Ambassador
The Country Ambassador is a new voluntary role, which was created as a result of our new strategy, launched late 2017.
The aim of the role is to ensure we are better connected with our members, supporters and networks outside of the UK. Ambassadors help influence how the Society operates, through their links to the Board of Trustees and also to the team.
Main duties and responsibilities
As a Country Ambassador, you could help ensure researchers and professionals in your country or area can better benefit from the work of the Society, and you can also inform us about we best work in your country or area.
You can be involved through a number of ways:
- By spreading the word about RSTMH and our work through disseminating information to your networks
- By potentially helping us deliver local events in your country or area
- By helping ensure progress in tropical medicine and global health from your country is represented in our journals, at our meeting and events, and in our data through encouraging your networks to be involved with us
- By advising us on how the work in your country or area aligns with our strategic priorities
- By helping us understand the contacts and organisations in your country and area that you feel we should be in contact with
We also want to hear your thoughts on how we can best achieve our aims and objectives for global health and tropical medicine.
We would like Country Ambassador to be able to work with us for at least three years, to be able to establish links and networks and make best use of the role.
For most countries we will look to recruit one Country Ambassador only, however we recognise that for some countries we may need more than one.
Skills and experience needed
You will have been based in the country you would like to represent for at least a decade and will be there for at least a further year.
You will have a good understanding of the health environment, as well as have established links to tropical medicine and global health networks and organisations.
You will be knowledgeable in your specific area of tropical medicine and global health and will have established good networks within your country, in your field and more widely, preferably across the clinical, academic, charitable industry and policy making sectors.
You will have represented your organisation or work in other non-exec or voluntary capacities in the past and will have a good understanding of how to disseminate information and extract ideas and advice.
Finally, you will be a member of RSTMH, and be confident and willing to represent RSTMH.
We hope that volunteering as an RSTMH Country Ambassador will be of benefit to you. You will be part of a network of ambassadors around the world, hopefully expanding your existing networks and contacts in your area of work.
The RSTMH Team is happy to provide references for Country Ambassadors. Once the network of Regional Ambassadors is in place there are opportunities to discuss other benefits relevant to the region.
The Regional Ambassador is a new voluntary role, which was created as a result of our current strategy, launched late 2017. We are currently looking for five Regional Ambassadors in the regions detailed below. To apply to be a Regional Ambassador, please follow this link to submit an application form and your CV on our online platform Submittable. Applications for this role will be reviewed by the International Members Committee of RSTMH, who meet on a quarterly basis.
The role of the Regional Ambassador
Regional Ambassadors are volunteers who will liaise with Country Ambassadors, relevant organisations, key individuals and networks in their region. They will help ensure RSTMH is known as a Society which can provide support and value to those interested in and working in tropical medicine and global health, and to feed regional information and advice into our work at governance and operational levels.
The aim of the role is to ensure we are better connected to Ambassadors, members, individuals, organisations and networks in the region. We hope it will help RSTMH be better informed on regional priorities and news, and to influence how the Society operates, through their role on the Board of Trustees and through the team.
Main duties and responsibilities
As a Regional Ambassador, your role would include the following activities:
- Work with Country Ambassadors to identify regional dissemination gaps and fill them with information about RSTMH and our work via social media, networks and other communication channels
- Work with Country Ambassadors and local partners to help scope regional activities e.g. events
- Report regularly on the priorities, successes and challenges in your region in our field of work with recommendations for action
- Liaise with Country Ambassadors and other partners on a regular basis to help feed into your regional analysis and reports
- Be an active member of the International Members Committee, which meets once a quarter, virtually
- Advise RSTMH on how to better achieve the aims and goals of our current strategy.
- Inform us of urgent information that you feel RSTMH should respond to in a timely way e.g. outbreaks, health challenges, or regional successes
- Help us understand the key individuals, organisations, and networks in your region, that you feel we should be in contact with
- Be open and able to attend the annual Regional Ambassador meeting and RSTMH Board of Trustees Strategy Workshop in person
- Be open and able to attend an RSTMH Board meeting in person as part of the rotation of Regional Ambassadors
We would like each Regional Ambassador to attend at least two RSTMH Board meetings while they are in the role, in rotation with other Regional Ambassadors, and in accordance with the RSTMH policy on Board meeting attendance.
We would like each Regional Ambassador to attend the Board of Trustees Strategy Workshop, which happens once per year and is normally between September and December. We are hoping to combine this trip with other meetings, including team and Board inductions, the RSTMH Annual Meeting which incorporates RSTMH’s AGM, and the annual meeting of Regional Ambassadors.
We would like each Regional Ambassador to represent the network by attending one RSTMH Board meeting in rotation. The frequency of this would depend on the number of Regional Ambassadors in any one year.
The purpose of attending Board meetings would be to take an active role in the governance of RSTMH, to represent the views of the Regional Ambassador group, and to bring your knowledge and experience of the region to discussions.
We would like Regional Ambassador to be able to work with us for at least three years, to be able to establish links and networks and make best use of the role.
We are recruiting one Regional Ambassador in each of the following regions:
1. Southern and Eastern Africa
2. West Africa
3. South-East Asia and Western Pacific
4. Southern Asia
5. Southern and Central America
Skills and experience needed
You will have citizenship status in one of the countries within the region you would like to represent. You will have been based there for at least a decade and will be there for at least a further three years.
You will have a good understanding of the broader context of global health beyond your personal area of speciality, as well as have established links to influential individuals and regional tropical medicine and global health networks and organisations.
You will be knowledgeable in your specific area of tropical medicine and global health and will have established good networks within your region, in your field and more widely, preferably across the clinical, academic, charity, industry and policy making sectors.
You will have represented your organisation or work in other non-executive or voluntary capacities in the past and ideally you would also have experience of working in a regional role in the past. You will have good relationship building skills and will be happy to act as a voluntary ambassador for RSTMH at conferences and meetings. You should be able to provide a reference from a senior representative from another institution in the region who is able to comment on your suitability for the role.
You will be an established member of RSTMH, be able to demonstrate a good understanding of our work and strategy, and be confident and willing to represent RSTMH. Ideally you would have held a voluntary role with RSTMH before.
Although the role of Regional Ambassador is voluntary, we will meet the costs of attending the Board of Trustee Strategy Workshop and the RSTMH meetings organised as part of that same trip. During this visit you would have a chance to meet members of the Board of Trustees, the RSTMH team and other RSTMH members, Fellows and partners.
We will help develop materials e.g. business cards and email signatures for the Regional Ambassador to aid the delivery of the role.
We hope that volunteering as an RSTMH Regional Ambassador will be of benefit to you. You will be part of a network of Ambassadors around the world, hopefully expanding your existing networks and contacts in your area of work.
The RSTMH Team is happy to provide references for Regional Ambassadors.
As a Student Ambassador for the Royal Society of Tropical Medicine and Hygiene, you could be involved in a range of activities that help raise the profile of RSTMH at your university/institution and potentially with your wider networks.
RSTMH expectations of Student Ambassadors
- Be a member existing RSTMH member for a minimum of 3-months
- Be a full-time student in a subject related to global health, though part-time students will also be considered.
- Have good networks and be confident and willing to represent RSTMH at events and meetings.
- Provide feedback and ideas, thoughts or comments concerning Society activities to help with the process of continuous improvement.
- Always treat RSTMH staff, supporters, partners and members with respect, consideration and appreciation.
- Be friendly and professional at all times when representing RSTMH and engaging your networks about RSTMH.
- Help disseminate announcements to relevant students and staff on an ongoing basis, for instance, via departmental mailing lists, Noticeboards, or social media; via online resource portals and/or via the course convener for the relevant degree programmes.
- Provide as much notice as possible if you are unable to fulfil your Student Ambassador commitment.
- Have a good understanding of RSTMH and our work: our events, grants, journals and other plans.
- Be able to communicate clearly about RSTMH and our work, staying within RSTMH’s brand guidelines.
- Be familiar with the aims and scope of our two journals.
- Act in a way that doesn’t discriminate against or exclude anyone.
- Respect different opinions and be sensitive to different cultures.
- Have a strong social media presence.
- Donate as much time to the role as you can.
How to apply
Student Ambassadors are recruited throughout the year.
We are now open for applications. If you would like to apply to become a RSTMH Student Ambassador, please complete the application form.
Please give as much information as possible about your experiences, interests and availability.
If you have any questions, please do not hesitate to contact Amelia Fincham, firstname.lastname@example.org.